Board Meeting Minutes – May 11, 2016

FLORIDA COUNCIL FOR RESOURCE DEVELOPMENT

BOARD MEETING MINUTES

BOARD MEETING
Wednesday, May 11, 2016
11:00 AM – 12:00 PM EST
by Teleconference:

1-800 501-8979
Access code: 8683917

 

WELCOME: Maureen Capp

ROLL CALL:  Monica Rodriguez

Maureen Capp
Monica Rodriguez
Aaron West
Jackie Skryd
Cristie Kedroski
Suellen Mann
Cindy Bruin

APPROVAL OF MINUTES: Maureen Capp
Aaron Approved; Judy Seconded

TREASURER’S REPORT: Judy Green

Treasure’s Report
Spring Conference in St. Petersburg:
Sponsors  $3,250 (still waiting on another $500 ßpossibly Kat Bashara, Bank of America, $250 Goldman Sachs)
Registrations $12,214
Speakers Fees and Contractors fees $5,695 (Doug Ryan $1,285)
Meals and reception $3,634
Space and supplies $1,629 (American Stage)
Speaker travel $898
Net $2,271

New balance $19,177.95

CHAIR’S REPORT: Maureen Capp

ACTION ITEMS

COMMITTEE REPORTS

SPRING CONFERENCE: Jackie Skryd

  • Getting speakers lined up early is important
  • Good lineup of speakers is key
  • Attendee feedback: multiple days should be full days, longer time for sessions, enjoyed more combination sessions w/ grant/foundations
  • Pros/cons of working with Doug: pro (registrations/online payments, good assistant, Jackie’s team was able to focus on speakers, logistics, “day-of” implementation); cons (food/beverages, not getting contracts on time, getting a hold of him)
  • Sponsors were happy/exceeded expectations
  • Maureen to Judy: Can BB&T online portal be used?
  • Judy: It’s difficult to see who is registered, only who is paid. What if we only received one check from each college?
  • Maureen/Aaron: No, foundations and grant depts. have different accounts
  • Judy: Even with Doug’s help, Judy and her team were still doing a lot of the work
  • Maureen: Could we hire some else?
  • Jackie: Doug’s assistant
  • Aaron: Sounds like we don’t want to use Doug anymore
  • Jackie: It would be better if we had a kit we could hand off to the next group to host the conference; we’ve used Lumens for payment before
  • Judy: Registrations doubled in the last two weeks
  • Jackie: Having a planner was helpful, but not necessarily Doug
  • Maureen: College of central Florida/Ellen Burns offered to host conference
  • Aaron: Will local planner have online payment system available?
  • Jackie: We’d need two systems on for payment and one for registration
  • Cristie: Constant Contact may have payment gateway available
  • Jackie: Judy to look into BB&T and Jackie to look into Constant Contact/Lumens
  • Maureen: we should look into national event planners; maybe someone CRD uses
  • Jackie: FSJC/St. John’s River, but one sponsor (BOA) stated they were more interested in doing it solely in Jacksonville
  • Monica: But Ellen may not be able to do it on her own because she’s a one-woman shop for Resource Development AND Institutional Research
  • Maureen: Spring conference possible location: FSJC/St. John’s River (Jennifer Peterson/Ellen Burns); Maureen will reach out to College of Central Florida (Matt Matthews/president of college) to see if we can get firm commitment and decide on date for fall conference by June 1 (possibly 2nd/3rd week of Oct or last week of Sept. because of CRD and AFC).
  • Cristie: Event registration/payment possible on Constant Contact if using Webpay and PayPal.
  • Maureen: Or possibly linking BB&T and Constant Contact and we could also use CC for web-blasts.
  • Judy: FCS is member of Constant Contact so we may be able to use our own accounts
  • Cristie: FCRD should have our own account for ease of use
  • Monica: we should ask what kind o sessions you want/if they know any keynote speakers to want to see
  • Maureen: we can send out the request in July; (and to Aaron) has any expressed interest
  • Aaron: Bill from Pasco-Hernando is interested in serving a position; will send out date to convene nominating committee
  • Maureen: maybe we can send out a reminder by end of month
  • Cristie: is it open or just foundation side?
  • Aaron: Just foundation side

 

COMMUNICATIONS COMMITTEE: Jackie Skryd and Monica Rodriguez, Co-Chairs

  • N/A

EXECUTIVE COMMITTEE: Nancy Botero, Chair

  • N/A

BOARD GOVERNANCE : Suellen Mann, Chair, Ann Decker, Co-Chair

  • N/A

STRATEGIC PLANNING

  • Goal 1 – Chair: Maureen Capp

Provide World Class Professional Development Opportunities for FCRD

  • N/A
  • Goal 2– Chair: John Gyllin

Strategically Communicate the Impact of our System

  • N/A

 

NEW BUSINESS

OLD BUSINESS

  • Table whether to start alumni group
    Possible local gift to FCS from SunTrust

BOARD MEMBER COMMENTS

NEXT MEETING   June 11, 2016        

ADJOURN: Maureen Capp

 

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